You may have seen my post last week about a book I read called "How to be a productivity ninja". It has had a big impact on my daily life. I have scrapped my old "To do" lists and replaced them with a 21st century version on the Google Keep app. I organise my time based on the amount of time available and my attention level (there's no point wasting the mentally best part of the day doing scanning!). I am also now much more thorough in my 5 minute daily planning sessions.
And yesterday I had my first "Ninja session". This consisted of 30 minutes with my surgery door closed (a signal to others that I am busy), the radio off and me working through a weekly planning checklist that I have created for myself. It might sound rather OCD but honestly it was so liberating and the resulting organisational euphoria was quite unexpected!
You need to do a bit of ground work before you can actually schedule your first ninja session. Predominantly it involves actually deciding what questions you need to ask yourself etc. The book goes into great detail on this and you can also get a good summary on their website http://thinkproductive.co.uk/productivity-ninja-resources/
My checklist is shown in the photo and if you want to download mine as a template it can be found via my google drive (see here: http://www.drchrisharper.co.uk/useful-resources.html). The ninja session goes a bit like this:
1) I start by checking all "inputs" (areas where there may be information about a task I need to do). These all get considered and added into my google keep.
2) Then I review everything on my google keep, checking my current priorities to see if they are still a priority etc. I check the items on which I am waiting for an action by someone else and I find a task I can delegate.
3) Next comes some "Big Picture Thinking" and overall planning.
4) After that I make sure there isn't an upcoming event or date that I need to organise something for.
5) Now it's time to ask myself some tough questions to really think if I need to approach any tasks in a different way.
6) And the final step relates back to another book I reviewed (the 4 disciplines of execution). I am now logging how many pts have photos taken each week and over time comparing that to my turnover as I believe that in a few months time I will be able to show that there is a strong correlation there. By logging the number it is a regular reminder to use my camera more.
This is something I will definitely be incorporating into my weekly routine. Why don't you give it a try?
Dr Chris Harper